Responsible for office reception functions including greeting customers, vendors, and associates. Complete the setup, scheduling, invoicing and collections of new jobs/projects. Conduct billing, receivable, and payable functions as assigned. Provide general administrative support for managers and staff. Work with Customers and Inner Office Staff to keep projects moving forward. Responsible for data and budget entry. Manage job billings. Provide customers with invoices and required backup paperwork following the customer’s billing requirements (Email, fax, upload to websites, etc.)Create, type, and distribute internal and external correspondence. Update collection notes in the Past Due Memos section of Web. Apps and Astea. Meet regularly with the Office Manager to review collection accounts and provide updates. Schedule and dispatch technicians, equipment, or service vehicles to appropriate locations according to customer requests, specifications, or needs, using radios or telephones. Relay work orders, messages, and information to or from technicians, supervisors, and field inspectors using telephones. Act as national accounts coordinator for the Inspection department and is responsible for retrieving work orders off of various websites and distributing to the corresponding department contacts. Upload Inspection reports to various websites. Send out, receive and file Inspection reports. Maintain various types of records including job files. Assist in completing special reporting and licensing requirements. Assist in compiling contracts, proposals, and job packets. Complete special projects as required Accomplish responsibilities as required using business software as approved by WSFP - Offer suggestions and solutions on improving efficiency of general office procedures Other duties as assigned. Job Qualifications. Good computer skills with working knowledge of business software applications. Background in basic secretarial skills is preferred 1-2 years basic office experience desired. Excellent written and verbal communication skills. Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates Ability to pass a pre-employment drug screen test and background check.

search terms: Administrative Assistant+Office Manager