Job Description

Assists the Fiscal Management Division with grant management, budget preparation, and other financial activities. Prepares fiscal reporting and support documentation for grant applications, processes invoices and travel logs, and evaluates budget proposals and fundings requests

Essential Functions/ Job Competencies/ Physical Requirements

ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Prepares fiscal reporting and support documentation reports for various grants on a weekly, monthly, quarterly, and annual basis.
• Executes duties pertaining to active budgets and the implementation for grant awards including preparing budget alignments, revised budgets, and other fiscal reports.
• Processes incoming invoices, travel logs, transfers, and other forms in a timely manner.
• Evaluates budget proposals and funding requests.
• Assists program supervisors in managing grant activity; monitors and analyzes budgets.
• Performs related work as required.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Knowledge of modern office procedures and methods including computers and applicable software
• Knowledge of English grammar, spelling, and punctuation
  • Knowledge of budget summary and contractual obligations for each grant project
  • Knowledge of budget and grants management
  • Knowledge of city processes-travel policy, accounts payable policies and procedures, and budget transfer processes
  • Knowledge of internal policies and procedure

Skills and Abilities:

• Skill in organization and time management
• Skill in performing a variety of duties, often changing from one task to another of a different nature.
• Ability to communicate effectively, both orally and in writing
• Ability to establish and maintain effective working relationships.
• Ability to meet schedules and deadlines of the work.
• Ability to maintain the confidentiality of information and professional boundaries.
• Ability to develop and implement system and internal procedures to monitor expenditures for various grants.
• Ability to evaluate and analyze documents.
• Ability to assess the departmental/program needs to ensure grant funding.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Physical Effort Requirements Position will have the following exposures

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Work Environment Locations Position will require the employee to work in the following types of work environments

Never

• Street environment (near moving traffic)
• Construction site
• Confined space

Seldom

• Outdoor environment
• Warehouse environment

Sometimes

• Vehicles

Often

• Office or similar indoor environment

Exposures Position will require the employee to be exposed to the following environmental elements

Never

• Individuals with known violent backgrounds
• Extreme cold (below 32 degrees)
• Extreme heat (above 100 degrees)
• Communicable diseases
• Moving mechanical parts
• Fumes or airborne particles
• Toxic or caustic chemicals or substances
• Loud noises (85 decibels such as heavy trucks, jack hammers, construction)

Seldom

• Individuals who are hostile or irate

Travel Position will require the employee to travel

Never:

• National travel
• International travel

Seldom:

• Regional travel

Sometimes:

• Local travel

Minimum Qualifications

Bachelor’s degree from an accredited - college or university in Business Administration, Accounting, Finance, or a related field.

- Council of Higher Education Accreditation (C.H.E.A.)

Valid Licenses and Certifications

Required Licenses or Certifications

• Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.

As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.

Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.

Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.

A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/or test if applicable.

City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.

Assists the Fiscal Management Division with grant management, budget preparation, and other financial activities. Prepares fiscal reporting and support documentation for grant applications, processes invoices and travel logs, and evaluates budget proposals and fundings requests Essential Functions/ Job Competencies/ Physical Requirements ESSENTIAL DUTIES & RESPONSIBILITIES - The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Prepares fiscal reporting and support documentation reports for various grants on a weekly, monthly, quarterly, and annual basis. Executes duties pertaining to active budgets and the implementation for grant awards including preparing budget alignments, revised budgets, and other fiscal reports. Processes incoming invoices, travel logs, transfers, and other forms in a timely manner. Evaluates budget proposals and funding requests. Assists program supervisors in managing grant activity; monitors and analyzes budgets. Performs related work as required. COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES - Knowledge of:Knowledge of modern office procedures and methods including computers and applicable software. Knowledge of English grammar, spelling, and punctuation. Knowledge of budget summary and contractual obligations for each grant project. Knowledge of budget and grants management Knowledge of city processes-travel policy, accounts payable policies and procedures, and budget transfer processes. Knowledge of internal policies and procedure. Skills and Abilities:Skill in organization and time management Skill in performing a variety of duties, often changing from one task to another of a different nature. Ability to communicate effectively, both orally and in writing Ability to establish and maintain effective working relationships. Ability to meet schedules and deadlines of the work. Ability to maintain the confidentiality of information and professional boundaries. Ability to develop and implement system and internal procedures to monitor expenditures for various grants. Ability to evaluate and analyze documents. Ability to assess the departmental/program needs to ensure grant funding. WORK ENVIRONMENT/ CONDITIONS AND PHYSICAL DEMANDS - Physical Effort Requirements Position will have the following exposures. Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards. Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Work Environment Locations Position will require the employee to work in the following types of work environments Never. Street environment (near moving traffic)Construction site. Confined space Seldom. Outdoor environment. Warehouse environment. Sometimes. Vehicles. Often. Office or similar indoor environment. Exposures Position will require the employee to be exposed to the following environmental elements. Never. Individuals with known violent backgrounds. Extreme cold (below 32 degrees)Extreme heat (above 100 degrees)Communicable diseases. Moving mechanical parts. Fumes or airborne particles. Toxic or caustic chemicals or substances. Loud noises (85 decibels such as heavy trucks, jack hammers, construction)Seldom. Individuals who are hostile or irate. Travel Position will require the employee to travel. Never:National travel. International travel. Seldom:Regional travel. Sometimes:Local travel Minimum Qualifications Bachelor’s degree from an accredited - college or university in Business Administration, Accounting, Finance, or a related field. - Council of Higher Education Accreditation (C. H. E. A.) Valid Licenses and Certifications Required Licenses or Certifications. Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.

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