Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP).

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

All positions are on-site, located in Tyler, Texas, unless otherwise stated in the job posting.

The Onboarding Specialist is responsible for leading the successful onboarding of new talent. This position reports to the Assistant Director, Talent Management and Compensation, and works with the Talent Acquisition Partners to ensure the successful completion of the hiring and onboarding processes. Candidates should have excellent customer service and communication skills, high attention to detail, and the ability to manage time.

Primary Responsibilities

• Manages the new hire experience from offer acceptance to start date.
• Reviews personnel actions and ensures accuracy and appropriate communication of pertinent information to all applicable College departments. Enter personnel action changes in the database.
• Coordinates and processes new employee paperwork, ensuring that all required employment information is received and entered in the database promptly, before the start date.
• Communicates with new hires to confirm start dates and provide onboarding instructions.
• Follows up with hiring manager(s) to ensure completion of onboarding processes promptly.
• Acts as the primary point of contact during the onboarding phase, offering personalized support to candidates.
• Participates in new hire orientation sessions to introduce the College’s mission, culture, and policies, and provides a welcoming experience.
• Attends and participates in job fairs, community activities, and other public or departmental recruitment-related events that may occur after hours and on weekends.
• Identifies and develops relationships with key organizations and associations to help create a more diverse employee population.
• Optimizes candidate touchpoints to ensure a positive candidate experience.

Secondary Responsibilities

COMPETENCIES

Knowledge, Skills, and Abilities

Collaboration/Teamwork, Computer Software Skills, Customer Service, Data Analysis, Decision-making, Internet Research, Interpersonal Skills, Math Skills, Multi-tasking, Written and Verbal Communication, Organizational Skills, Problem-solving, Time Management, Typing/Word Processing

SUPERVISORY RESPONSIBILITIES

Individual Contributor

Work Environment: Regular work required outside of business hours. Work is primarily indoors in a shared office environment

Physical Demands: Sitting, Walking, Standing, Repetitive Motion

Travel Required: Yes - Minimal

If travel is required, the candidate must have and maintain a current, valid Texas driver’s license and an acceptable driving record.

Required Education

Associate’s Degree in business or a related field

Required Experience

One year of experience working in human resources

Preferred Education

Bachelor’s Degree in business, human resources, or a related field

Additional Job-Specific Requirements

• Proficient with HR databases, including applicant tracking system and candidate management system.
• Maintains confidentiality of sensitive information.

EXPECTATIONS

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities are subject to change at any time, with or without notice.
• Will have contact – in person, by email, or by phone – with staff, students, and the general public.
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
• Regular and punctual attendance is an essential function of each employee.

NOTE: With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above, including essential tasks requiring specific physical demands.

This is a security-sensitive position. Candidates will be subject to a criminal background check.